Terms and Conditions

This page tells you the terms of use on which you may make use of our website Ucanca Valley Cleaning & Maintenance Services and its branded site. i.e. www.ucancavalley.com (our site). The Terms of Service form a legal contract between the individual using the Service (“you,” “the Customer,”) and Ucanca Valley Ltd (“Company,” “we,” “us,”, “Cleaning Company,” or “our”).

Please read these terms of use carefully. By using our site and/or making a booking via email, phone or online, you indicate that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our site and/or making a booking.

1.  SERVICE TERMS AND CONDITIONS (GENERAL)

1.1 Pricing

• 1.1.1 Prices quoted by the Company are based on average completion times.
• 1.1.2 We reserve the right to amend the initial quotation if upon inspection of the property or during the cleaning the supervisor assesses that the job is going to take more time to complete or should the Customer’s original requirements change. Any revised price will have to be accepted by the Customer before the additional cleaning time is carried out.
• 1.1.3 At the time of booking please notify us of any expensive items, including furniture, which may require specialist treatment or chemicals. This includes parquet and oak flooring, wooden work, surfaces and any other custom-made items.

1.2 Insurance and Liability

• 1.2.1 The Company holds public liability insurance to the value of £5,000,000.
• 1.2.2 Any claim for damage must be reported to the Company within 48 hours of the cleaning service visit.
• 1.2.3 We reserve any right to refuse disclosure of confidential company documents.
• 1.2.4 We shall not be liable for any third parties or their actions who enter or are present at the Customer’s premises during the cleaning visit nor any costs incurred of said 3rd parties not being granted access. The cleaners cannot be relied on to grant access to the property to any third parties.
• 1.2.5 Items excluded from the cleaning company’s liability include: cash, jewellery, art, antiques and items of sentimental value. Refund for items of sentimental/personal value will be made only at its current cash value.
• 1.2.6 We request all irreplaceable items (whether monetarily or sentimentally valuable) be stored away and/or not cleaned by the cleaning operatives.
• 1.2.7 We are not responsible for any existing damage to Customer’s property in the form of old stains/burns/spillages etc. which cannot be cleaned/removed completely by the cleaning operative using the industry standard cleaning methods.
• 1.2.8 We are not liable for any damages caused by faulty products/equipment provided by the Customer.
• 1.2.9 We are not liable for any damages caused by faulty or broken items which lead to other damages.
• 1.2.10 Arrival times and cleaning times are an estimate. The company will not be liable, under any circumstances, for missed/cancelled appointment costs or any other costs owing to delayed arrival or completion times.

1.3 Contracted cleaners and sub-contractors

• The Company reserves the right to use contracted cleaners and/or sub-contractors for any of its cleaning services and without providing any prior notification. Our standard cleaning guarantee will apply.

1.4 Claims for damages

• 1.4.1 While our operatives make every effort not to break items, accidents do happen. Identical replacement is always attempted but not guaranteed.
• 1.4.2 In case of damage, proven to be caused by the Company or one of its sub-contractors, the Company must be given the first opportunity to make good the damage using their approved maintenance contractor. Under no circumstances will we be liable for any damage where this is not permitted by the Customer, landlord, or managing agent.
• 1.4.3 In case of damage, proven to be caused by us, The Company will repair the item at its cost. If the item cannot be repaired the Company will rectify the problem by crediting the Customer with the item’s present actual cash value toward a like replacement. This liability applies only once the payment for the service has been received in full.
• 1.4.4 Where the damage results in the Company needing to make an insurance claim, the age of the broken or damaged item(s) will be taken into consideration when calculating its replacement value.

The Customer will be put back into the position they were in before the loss occurred.

1.  END OF TENANCY CLEANING TERMS AND CONDITIONS

2.1 General

• 2.1.1 Each job will be priced individually
• 2.1.2 The Customer must ensure that all personal belongings are completely moved out otherwise an additional £50 may be charged. Where belongings are present our cleaning guarantee will not apply to that area.
• 2.1.3 Rubbish or waste removal is not part of our end-of-tenancy cleaning service and will incur an additional charge.
• 2.1.4 If the Customer is more than 30 minutes late a late fee may apply
• 2.1.5 The Customer is to ensure that hot running water and electricity is provided and that there are no blocked drains. An additional charge of £50 will be applied if we have to unblock drains. Should no electricity or running water be provided we are permitted to leave the property and will not be liable, under any circumstances, for any costs associated with the cleaning not being carried out.
• 2.1.6 The price quoted is based on one single fridge freezer and one single oven. Larger appliances will incur a further cost to clean.
• 2.1.7 If ladders are required to reach high areas then this must be stated at booking.
• 2.1.8 Cleaning of walls, mould on walls and ceilings, and the inside of toasters, kettles and other electrical appliances is not part of our end of tenancy cleaning checklist. Wall washing needs to be added at the time of making a booking.
• 2.1.9 Cleaning of vacuum cleaners, ironing boards, curtains and other items left in storage cupboards is not part of our end of tenancy cleaning checklist.
• We will send the invoice as per the quote that has been accepted, 3-7 days prior to the booked clean. Payment must be made 48 hours before the work being carried out. This stance has been a business decision that we have had to make due to previous difficulties of clients moving out of the area and not paying. We will send you pictures and a video if required, of the property once it has been fully cleaned so you can see the work that has been carried out.

2.2 Payments, Late Payments, Cancellations

• 2.1 All payments must be made by standing order on the day of the clean (but no later than 24 hours after the clean). Any chargeable extras, or changes in clean ‘type’ will be invoiced separately and payment is to be received no later than 24 hours after the clean
• 2.2 If payment is made outside of the rules in 2.2.1 then cleaning will be suspended until payment is made. This could result in the loss of your regular slot.
• 2.3 If you cancel your cleaning appointment less than 48 hours before the scheduled time, we will charge you 100% of the cost of the cleaning. Cancelling your service more than 48 hours in advance of the appointment will incur no charges.

• We do not have a refund policy once the service has been provided
• We will not guarantee a re-clean if the property has been accessed by anyone after the cleaning except the landlord and inventory clerk.
• We require 48-hour notice to reschedule a booking.
• For amendments/ cancellations in less than 48 hours, there is 100% of the fee payable
• 2.2.4 We reserve the right to refuse any cleaning job if the condition of the property is hazardous to the health and well-being of our operatives. If we are not made aware of this before arrival and we are unable to carry out the work as a result, the Customer will be charged a 100% non-refundable fee.
• 2.2.5 The cleaning company has the right to cancel or reschedule a service in cases where an accident or any unexpected circumstances have befallen the assigned cleaning team.
• 2.2.6 The Customer is liable for any mistakes they make regarding incorrect bookings. If a booking date is incorrect, and the cleaners are turned away 100% of the fee will be due from the Customer.
• 2.2.7 The Customer can reschedule or cancel the appointment over the phone or by e-mail with a minimum of 48 hours’ notice
• 2.2.8 If the customer changes the length of the time booked with less than 48 hours’ notice, then 100% of the fee will be payable for the original length of the slot booked
• 2.2.9 If you no longer require our services, all we ask is for a minimum of 48 hours’ notice

2.3 Complaints and Cleaning Guarantee

• 2.3.1 No refund claims will be considered once the cleaning service has been carried out.
• 2.3.2 All services shall be deemed to have been carried out to the Customer’s satisfaction unless written notice is received by the Company with details of the complaint within 48 hrs of the work being completed. We will fully investigate any complaint and attempt to resolve it in a professional and timely manner.
• 2.3.3 The Customer agrees to allow the Company back to re-clean and inspect any disputed areas/items before arranging a third party to carry out services or refusing to pay for the service.
• 2.3.4 The Company reserves the right to only offer one recovery clean per service.
• 2.3.5 Where access is denied for a re-clean, we are not liable for any costs associated with not being granted permission to re-enter the property and carry out the re-clean.
• 2.3.6 Our cleaning guarantee applies for 2 days from when the cleaning was completed. Any complaints after this time may not be considered.
• 2.3.7 We cannot guarantee our End of Tenancy Cleaning service when people or personal possessions are still present in the property during or after the time of the cleaning.
• 2.3.8 Fridges and Freezers should be emptied and defrosted before our arrival and turned off so we can clean them. We will not be liable for cleaning freezers which have not been defrosted and reserve the right to return to re-clean the property for this reason alone.
• 2.3.9 We will do our best to make sure your appliances are cleaned to a high standard. However, if they have not been cleaned since they were purchased regrettably, we will not be liable for ingrained dirt that cannot be removed using chemicals.
• 2.3.10 We cannot guarantee the removal of pet odors or cigarette smoke during the cleaning and will not be liable for any deductions for this

1.  CARPET AND UPHOLSTERY CLEANING

• 3.1 The Company shall not be liable for the shrinkage of carpets as a result of poor fitting.
• 3.2 The Company is not liable for any wear or discoloration of fabric that becomes more notable once dirt is removed.
• 3.3 Carpet Cleaning booked along with End of end-of-tenancy cleaning is not part of the 1-week hours guarantee that applies for End of end-of-tenancy cleaning.
• 3.4 We shall not be responsible for any damage caused as a result of the Customer placing furniture on a carpet which has not completely dried.
• 3.5 The Company cannot guarantee the removal of pre-existing stains and/or any discoloration of the carpet
• 3.6 Please notify us at the time of booking if your carpet is a natural pile e.g wool or hessian
• 3.7 The Customer shall be responsible for the removal of all furniture, goods and breakables for the purpose of cleaning. The Company will not accept responsibility for any damage caused to furniture, goods or chattels not removed by the Customer unless damage has occurred as a direct result of negligence or lack of care on the part of the Company or its servants.
• 3.8 Unless otherwise agreed prior to work commencing, it is accepted that stationary items such as televisions, side cabinets, bookcases, wall units, filing cabinets etc will remain in place and no cleaning will be carried out beneath these units, the same will apply into closets and cupboards.
• 3.9 We will endeavour to note, identify and remove all spots and stains requiring treatment, however, the entire removal of some spots and stains is not guaranteed due to the staining properties of the products i.e. tannin, rust ,DIY spotting agents etc.
• 3.10 Liability cannot be accepted for colour run or migration due to manufacturers using non-colorcast dyes or markers in frames, trimmings, padding, stuffing, piping sewing threads, linings and valances.

5: Short notice online booking:

We do require up to 1weeks’notice when a booking is made online, we cannot guarantee the availability of a slot if 1 week’s notice is not allowed by the customer.